Automating Interac Payments: The Smart Way to Handle E-Transfers

Every day, your inbox fills with Interace-transfer notifications. Each one requires:

• Opening the notification
• Checking the amount
• Finding the customer
• Locating the invoice
• Manually recording the payment
• Sending a receipt

Multiply this by dozens of transactions, and you're looking at hours of manual work daily.

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The Automate Insurance Solution (Zero Manual Intervention)

Smart Recognition Technology

• Reads Interac transfer descriptions: The system uses advanced pattern recognition to scan and interpret e-transfer descriptions, looking for specific identifiers like invoice numbers or customer names within the payment details.

• Matches invoice numbers automatically: Using intelligent matching algorithms, the system identifies and validates invoice numbers mentioned in the description against your Zoho Books database, ensuring accurate payment allocation.

• Identifies customer names: The system employs smart name recognition to match customer names in transfer descriptions with your client database, even handling slight variations in business names.

• Links payments to correct accounts: Once a match is found, the system automatically associates the payment with the correct customer account and invoice in Zoho Books, maintaining perfect transaction records.

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Instant Processing

• Automatic payment recording: As soon as an e-transfer is received, the system creates a payment entry in Zoho Books with all relevant details including date, amount, and payment method.

• Real-time invoice updates: The matched invoice is instantly marked as paid, with payment status and remaining balance updated across all connected systems.

• Immediate receipt generation: Custom-branded payment receipts are automatically generated and prepared for sending as soonas the payment is processed.

• Instant client notification: The system automatically sends confirmation emails to clients, including payment details and updated invoice status.

AUTOMATION IN ACTION

When Invoice Number Provided:
"Payment for INV-001234"
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System instantly:
• Matches invoice
• Records payment
• Updates balance
• Sends receipt

When Customer Name Provided:
"Payment from ABC Insurance"
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System automatically:
• Identifies customer
• Matches recent invoices
• Records payment
• Confirms transaction and sends payment receipt

MAKING IT WORK FOR YOUR BROKERAGE

Setup Process:

• Configure recognition rules
• Customize matching criteria
• Set up auto-notifications
• Enable receipt templates
• Client Communication - Simple instructions forclients:

"Please include your invoice number or exact business name in the e-transfer description"

Ready to automate your Interac payments?

Contact hello@automateaccounts.com or book a free consultation to get startedtoday.

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