Privacy Policy

Welcome to Automate Accounts BK Inc (“Automate Accounts”), a business consultancy and bookkeeping firm, dedicated to automate business processes, create custom reports and provide solutions to business problems.  We are committed to protecting the privacy and security of our users' information. This Privacy Policy outlines our practices concerning the collection, use, and sharing of your personal information.

1. Information Collection

When you use Automate Accounts, we collect information that you provide directly, such as your name, email address, contact information, and any other information you submit through our platform. Additionally, we automatically collect certain information about your device and how you interact with our website, including IP addresses, browser types, and usage details.

2. Use of Information

The information we collect is used to:

- Provide, maintain, and improve our services.

- Communicate with you about your account or services we offer.

- Understand user behaviour and preferences to enhance user experience.

- Comply with legal obligations and enforce our terms and conditions.

3. Information Sharing and Disclosure

Automate Accounts does not sell your personal information. We may share your information with:

- Service providers and partners who assist us in operating our services, subject to confidentiality agreements.

- Legal authorities or entities, if required by law or to protect our rights and safety of our users.

- In the event of a business transfer, such as a merger or acquisition, where user information is part of the transferred assets.

4. Data Security

We implement robust security measures to protect your information from unauthorized access, alteration, or destruction. However, no internet-based platform can be 100% secure, so we encourage users to take their own precautions.

5. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

- Accessing, correcting, or deleting your data.

- Objecting to or restricting the use of your data.

- Withdrawing consent for data processing, where applicable.

To exercise these rights, please contact us at hello@automateaccounts.com.

6. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

7. Children's Privacy

Automate Accounts is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13.

8. Changes to This Privacy Policy

We may update this policy from time to time. The effective date at the top will be updated accordingly. We encourage you to review this policy periodically.

9. International Data Transfers

Given the global nature of business consultancy, if necessary, we may transfer, store, and process your information in countries other than your own. We will take all reasonable steps to ensure that your data is treated securely and in accordance with this privacy policy.

10. Data Retention

We retain your personal information for as long as necessary to provide you with our services, comply with legal obligations, resolve disputes, and enforce our agreements. The specific retention period will depend on the nature of the information and our legal obligations.

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11. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track the activity on our service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

12. Information from Third Parties

We may receive information about you from other sources, including publicly available databases or third parties from whom we have purchased data, and combine this data with information we already have about you. This helps us to update, expand, and analyze our records, identify new clients, and provide products and services that may be of interest to you.

13. Marketing Communications

You may opt out of receiving marketing messages from us by following the unsubscribe link or instructions provided in any email we send. However, you may not opt out of service-related communications (e.g., account verification, transactional communications, changes/updates to features of the service, technical and security notices).

14. Article information

You have the option to write your article and just send us for publishing. The data of the said article shall remain only with Automate Accounts and our trusted vendors.

15. Data Accuracy

We take reasonable steps to ensure that the information we hold about you is accurate, complete, and up to date. However, it is your responsibility to inform us of any changes to your personal information.

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16. Methodsof data processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application(administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

17. Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

• Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
• provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
• processing is necessary for compliance with a legal obligation to which the Owner is subject;
• processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
• processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

18. Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

19. Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

• Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
• Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

The Owner may be allowed to retain Personal Data for a longer period whenever the user has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

20. Data Protection Rights

You have the right to know about the use of your data and your personal information.

In particular, users have the right to do the following:

• Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
• Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
• Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
• Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
• Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
• Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
• Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is     processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
• Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.

21. Employee Access to Information

Only authorized employees have access to your personal information, and they are required to maintain the confidentiality of this information. We conduct regular training and awareness programs to ensure that our employees understand the importance of privacy and data protection.

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22. Details about the right to object to processing

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

23. How to exercise these rights

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

24. Legal action

The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

25. Additional information about User's Personal Data

In addition to the information contained in this privacy policy, this Application may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

26. Incident Response and Notification

In the event of a data breach, we will promptly investigate the matter as soon as we are aware and notify the relevant supervisory authorities and you as required by applicable data protection laws.

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27. Your Consent

By using Automate Accounts’ services, you consent to the collection, use, and sharing of your information as outlined in this Privacy Policy. Continued use of the services means that you accept the privacy policy along with the changes. We are not liable to intimate you incase of any changes to the privacy policy.

If you have questions or concerns about this privacy policy or our data practices, please contact us at hello@automateaccounts.com

By using Automate Accounts, you acknowledge that you have read and understand this Privacy Policy.