Payment Gateway Integration: The Missing Link in Your Insurance Automation

Stop for a moment and think about your payment processing. How many different systems are you logging into daily? How many hours does your team spend matching payments to invoices? If you're like most insurance brokers, the answer is "too many."

The Hidden Cost of Payment Chaos
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Here's a scenario every broker knows: A client pays through one gateway, your accounting team manually enters it into your accounting software, while vendors wait for their payments through yet another system. Sound familiar?

Let's break down what this really costs you:

• Average of 2 hours daily on payment processing
• 12% delay in vendor payments• 8% reconciliation errors
• Countless frustrated clients

But here's the good news: It doesn't have to bethis way.
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Smart Payment Integration
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Imagine this instead:

Your client pays through their preferred method- Plooto, Stripe, or direct bank transfer. The payment automatically appears in Zoho Books. The invoice is automatically marked as paid. The receipt generates automatically. Your vendor gets paid on schedule. All without a single manual entry.
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How We Make It Happen

Multi-Gateway Integration

The system automatically handles payments from any source:
• Plooto for automated bank payments
• Stripe for credit card processing
• Direct bank feeds for EFT/ACH
• Custom gateway integration options

Smart Payment Processing

Every payment gets special treatment:

• Automatic transaction recording: As soon as a payment hits any of your integrated gateways, it's automatically recorded in Zoho Books with correct categorization and bank/ payment gateway account to which it is received.

• Real-time invoice matching: The system intelligently matches incoming payments with outstanding invoices using policy numbers and payment amounts, eliminating manual matching completely.

• Instant receipt generation: Once a payment is recorded, customized receipts are automatically generated and sent to clients, maintaining your professional branding and including all necessary policy details.

• Reconciliation: Every transaction is reconciled with your bank feeds, ensuring your books are always up-to-date and accurate.

• Instant confirmation updates: Receive immediate notifications when payments are processed, confirmed, or if any issues arise, allowing for quick resolution of any payment concerns.

Vendor Payment Automation

No more delayed vendor payments:

• Scheduled payment processing: Set up payment schedules for regular vendor payments like carrier premiums, ensuring they're never late or missed.

• Approve bills for payment: Simple approval workflows allow authorized staff to review and approve payments with just one click, maintaining proper control while speeding up the process.

• Automated payment routing: The system makes payment of the approved bills, and automatically records the payment receipts for those bills.

• Real-time status tracking: Monitor the status of every payment in real-time, from approval to processing to confirmation, maintaining complete visibility over your cash flow.

Real Results, Real Numbers

Before Integration:
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• 10-15 minutes per transaction of customer and vendor payment
• Daily reconciliation headaches
• Manual vendor payment tracking
• Limited payment options

After Integration:
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• Instant processing
• Automated reconciliation
• Scheduled vendor payments
• Multiple payment methods

The Bottom Line

You can:
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• Save 2 hours daily on payment processing
• Eliminate reconciliation errors
• Offer more payment options
• Automate customer and vendor payments

Ready to streamline your payment processing?

Contact us at hello@automateaccounts.com to see how we can integrate your payment gateways with Zoho Books.

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