Top features of Zoho projects/tasks

What is Zoho Projects?

Zoho Projects is a cloud-based project management platform that offers a comprehensive solution for addressing the project management requirements of businesses. Zoho Projects offers comprehensive assistance in various aspects, including project planning, efficient tracking, and seamless collaboration with team members.

In this blog, we will explore the top features of Zoho Projects and rate them according to their usability.

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Custom fields and statuses

Given the varying interpretations of duties across different firms, Projects offer you the opportunity to exercise creativity in determining the specific details. The inclusion of default elements such as owner, description, start date, finish date, and priority effectively captures the fundamental data. However, users also have the option to generate additional fields in order to convey more precise and specialized information.

No, not every task status is a yes or no. Tasks may need to go through multiple stages to transition from Open to Closed. Custom task statuses help to capture this flow. Stick with the tried-and-true, or come up with your own unique steps in between. In doing so, you are able to more accurately record the steps taken by each of your jobs.

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Task Reports

Upgraded task reports and the ability to make and see custom reports are two new features added to Zoho Projects beyond the standard reporting options. You can create a chart for you once you choose the two criteria you want to compare. Example: a milestone report based on owners' priorities, a status report based on priorities, and more.

Kanban view

You can view the current status of your assignment in aflash and move it across the board by dragging and dropping it from one card to another.

Workflow rules

You may automate the status changes of your tasks with the current capability of task workflow automation, which is also called blueprints in Zoho Projects. Use workflow rules to set up a priority matrix to make sure things get done in the correct sequence, or to build a stakeholder engagement model (with the added bonus of being able to set up email alerts and notifications!) to keep your communication strategy on track. If you follow these guidelines, managing a project will be a breeze from start to finish.

You may customize and make workflow rules very flexible. Asingle rule can provide a multitude of conditions and logical criterial linkages. It is also possible to deliver notifications through third-party appsby linking webhooks.

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Flexible task hours

People management is a challenging task. Even when everyone knows their job description, it's still hard to manage resources and divide up tasks. Users are able to dynamically set the amount of labor hours for a task every day with this functionality. If you want to work on Task A for seven days but just three hours each day, you can divide it up like this: three hours onthe first day, five hours on the second, and so on. The task allocation procedure with realistic schedules is substantially improved by this feature, which reflects how work actually happens.

Gantt Charts

To see how far along you are in the completion of a project, you can use a Gantt chart. Gantt charts provide a visual representation of work progress. Task lists, milestones, overdue tasks, completion status, and dependencies are just some of the project management details that may be examined with Gantt Charts. The duration and progress of your project can be seen in Gantt charts. Rearranging or rescheduling jobs is a breeze with Gantt charts. You can change plans by adding tasks, move tasks about by dragging and dropping them, and much more.

With this function, you can also change the chart's view to suit your taste. For example, you can change the layout to display the approaching due dates first if you wish to rank the projects based on their completion status.

Project planning

Divide large projects into smaller, more manageable chunks with the help of Zoho Projects. Additionally, there is a centralized system inplace that provides access to all projects, allowing for real-time updates on work allocation. With Zoho Projects, you can see the big picture of your project and see when deadlines are approaching. In addition, you may examinethe task dependency, create comments on specific tasks, and divide your jobs into subtasks.

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