Zoho Sign vs Zoho Contracts

When you and your client are miles away from each other, or you own a business run by a remote team. The documentation and dealings in person are not possible. Even if geography allows, time might not allow too many. So, how do you legally proceed with your documentation?

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Don't worry; Zoho's got you covered; here's what Zoho sign and Zoho contracts can do for you:

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What is Zoho Sign?

Zoho Sign is a powerful software platform designed for digital signatures. On Zoho Sign, you have the capability to upload a document, effortlessly place fields by dragging and dropping them, affix your signature, and gather signatures from the intended signatories. Zoho Sign streamlines the process of digitally signing all your business papers, eliminating the need for paper.

It's An inclusive digital signature application that is accessible to all departments inside a firm, including sales, operations, marketing, and HR. With this platform, you have the convenience of easily uploading a document, effortlessly dragging and dropping fields, signing it yourself, or obtaining signatures from others with just a few simple clicks.

What is a Zoho Contract?

The entire contract lifecycle, from drafting to signing to renewal or termination, can be managed more efficiently with the help of Zoho Contracts, which is contract lifecycle management (CLM) software. It provides a centralized repository for all contracts, helps reduce company risks, and enhances contract control via sophisticated analytics. You can also set and save permanent Clauses, For, eg. a Non-compete clause for vendors as well as Staff. This helps you create Risk-free contracts.

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Five stages of contract lifecycle

1. Authoring: Zoho Contracts' intuitive interface and a wide library of predefined contract templates make it simple to draft legally binding agreements. Zoho Contracts provides a methodical method of contract authorship through the use of contract-type templates and a clause library. It's a huge time-saver throughout the drafting process and guarantees uniformity of text amongst agreements. The document editor has numerous advanced features, such as document assembly tools, group editing, form filling, contextual comments, and more.

2. Approvals: All contracts are legally enforceable papers; thus, the content included in them must be clear, simple, and correct. The approval process of contracts can improve compliance and reduce risks by making sure that Persons are aware of the scope of a contract before it is performed. Zoho Contracts may be used by admins to set up approval workflows, both sequential and parallel, and correlate them with contract types. The approvers can include contextual remarks in the documents and approve or reject them as well.

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3. Negotiations: During negotiations, Zoho Contracts provides secure, password-protected links to your counterparty contacts, eliminating the need for time-consuming and error-prone email attachments. The contacts for each counterparty can work together in real-time, suggesting edits, making comments that make sense in context, and controlling who can see what. This negotiation history tracking and comparing changes functionality comes in incredibly handy when there are numerous negotiating rounds.

4. Execution: Getting contracts signed off on is a crucial part of the contract lifecycle, but thanks to the pre-integration between Zoho Contracts and the e-signature app Zoho Sign, this process can be completed in a fraction of the time and with minimal effort. The turnaround time for emailing, printing, signing, and faxing cycles can be avoided or decreased greatly. In only a few minutes, you can sign and store legally binding electronic signatures. Organizational signers, counterparty signers, other representatives, etc., can all follow a predetermined signing order.

5. Post Execution management: Zoho Contracts can be used once an agreement has been executed to manage its further modifications, extensions, terminations, and

renewals. The software has a standard letter format that can be modified for use in each of these procedures. Traditional document templates just provide the document's outline; the rest of the document must be filled in through contextual editing by each team member. On the other hand, Zoho Contracts enables a user to amend a contract by making changes in the contract, as the amendment letter that is generated automatically encapsulates the current modifications together with the full contract history. As a result of this drastic cutback on manual intervention in document generation, managing post-execution contracts is a breeze.

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Overall, Zoho Contracts is much advanced version of zoho sign. Which allows you to do many document and legal tasks remotely. All of which works in automation and ease and business development.

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Read also: Zoho CRM vs Salesforce CRM